Microsoft Teams Live Captions: A Comprehensive Guide
This video tutorial explains how to enable live captions in Microsoft Teams, a feature designed to enhance meeting accessibility for all participants.
Main Points
Purpose of Live Captions: Live captions benefit individuals who are hard of hearing, non-native speakers, or simply prefer to read along with the conversation. They provide a real-time textual representation of what is being said.
Accessing the Feature: The process requires you to be within an active Microsoft Teams meeting.
Step-by-Step Instructions
- Sign In to Microsoft Teams: Open the Microsoft Teams application on your computer and sign in to your account.
- Navigate to Meetings: Locate and click the video icon on the left-hand side of the interface. This will display your scheduled meetings or allow you to start a new one.
- Join or Start a Meeting:
- If you have a scheduled meeting, click on it to join.
- Otherwise, click the "Start meeting" button to initiate a new meeting. Live captions can only be activated once a meeting has begun.
- Access More Options: Once inside the meeting, locate and click the "More" button, typically represented by three dots (...).
- Enable Live Captions:
- Hover over the "Language and speech" option within the "More" menu.
- From the dropdown, click on "Show live captions."
Key Takeaways
- Live captions are activated within a meeting environment.
- The feature is found under the "More" options, specifically within "Language and speech."
- Once enabled, live captions will appear as text at the bottom of your screen, providing a real-time transcript of the meeting.
Actionable Insights
- Enhance Meeting Inclusivity: Utilize live captions to make your Microsoft Teams meetings more accessible and beneficial for a wider range of participants.
- Improve Clarity: The feature is particularly useful in noisy environments or when clear communication is paramount.
This guide provides a straightforward method to activate live captions, significantly improving the meeting experience for everyone involved.